- University Council Formation
- Membership of the Council
- Competence of the University Council
- Meetings of the University Council
- The Quorum of Council Meetings
- Procedures of the Council Meetings
- Suggestions and Discussion
- Duties of the Decision Maker
- Documentation and Preservation and Archiving
- Confidentiality of Records and Resalutions
University Council Formation
The University Council is formed as follows:
- President … President
- Vice President for Postgraduate Affairs … Member
- Vice President for Education Affairs … Member
- Vice Rector for Academic Affairs … Member
- Vice President for Health facilities … Member
- Vice President for Public Affairs … Member
- Dean of the Faculty of Medicine … Member
- Dean of the Faculty of Oral Medicine and Surgery … Member
- Dean of the Faculty of Pharmacy … Member
- Dean of the Faculty of Basic Medical Sciences … Member
- Dean of the Faculty of Information Technology … Member
- Dean of the Faculty of Business Administration … Member
- General Registrar … Member
- Director of Documentation and Information Management … Member/Authorizer
- Director of Capacity Management … Member
- Director of Marketing … Member
- Director of the Training Center and Continuous Learning … Member
- Director of the Control Office … Member
Membership of the Council
Membership in the Council of the University depends on the position of its members.This membership shall continue to be valid and shall be considered invalid in the following cases:
- Absence without a legitimate excuse (accepted by the council) to attend the meetings for an entire year.
- Cancelation of a membership is only considered valid upon a decision of the University Council.
Competence Of The University Council
The Council of the University is the highest authority in the University. It determines policies, adopts strategies, plans, budgets and all that have a significant impact on the performance and growth of the university. However, in order to achieve the above mentioned, the Council may exercise following:
- Adopting strategic and financial plans and organizational body upon a release of the President.
- Monitoring the work process of the university through regular reports.
- Appointing the external auditor in order to audit the university accounts.
- Appointing a President and adopting the proxies and managers suggested by the university president.
- Holding regular and irregular meetings in order to discuss the progress of work at the university
- Adopting the estimated budgets, final annual accounts and the profit distribution.
- Adopting the estimated budgets for projects of a value of more than the authorized value granted to the university president.
- Adopting the decisions related to capital raising.
- Adopting participations, annexation or merger with other local or foreign institutions.
- Adopting the establishment programs, centers, institutes and new branches upon a proposal of the President.
Meetings of the University Council
- The Council of the University to meet once every month upon an invitation of the President. Assembly may be held on an exceptional basis, when needed, upon an invitation of the President. Meetings are considered valid when attended by the majority of its members. Its decisions shall be made by the majority of those present. Decisions shall be valid form the date issuance.
- The President determines the location and time of the meeting.
- Meetings may take place outside the university council headquarters in the city of Benghazi, when necessary.
- If any of the members is outside the country, communication via Email or other means of communication is permitted.
- Based on the consultation with the President of the Council a draft agenda, after the completion of discussing with the member on the items we would like to put forward
- Agenda to be attached to the issues, topics and copies of all documents and papers related to be presented to the Council five days before the arranged date of regular meeting.
- Taken into account, when preparing the draft agenda, the inclusion of urgent issues and topics, in order of importance, as decided by the President of the Council. Any member of the Council may request including any other issue related.
- Every members of the University Council has the right to inform the President of the Council of the topics presented to the Council, at least, five days prior to the meeting.
- The University Council may not discuss any matter that is not included in the agenda until completion reviewing all of the topics listed
- The agenda of any meeting includes an article onnewtasks to be implemented.
The Quorum of Council Meetings
- The quorum for a Council meeting is considered complete when it is attended by more than half of its members.
- Absent members, with a written excuse, are considered within the legal quorum.
Procedures of the Council Meetings
- The President to chair the meeting.
- If the President is not present, the meeting shall be chaired by the University President in charge.
- The University Council President has the right to invite to meetings of the Council sees the need to use their knowledge or expertise of experienced and competent on that does not have any of those counted vote in the deliberations and that the limited attendance to discuss the topics that have been invited for it and that I leave the meeting place after the end of their mission directly
- All members shall submit a point of order if the system unstable or that the debate has become the subject at hand is in front of the council may
- When applying a point system by any of the members, the debate shall be stopped by the President accepted the point of order or reject them at its discretion
Suggestions and Discussion
- Any member may, after the completion of the debate on any subject, propose suggestions related to the matter, to the President.
- When the suggestion is discussed, it may be presented forthe voting process.
- All members may decide whether the suggestion is fully discussed and may also stop the debate on the matter.
- Voting in council is by raising hands, unless the President deems otherwise.
- In the case of equality of votes, the President shall have a probable vote in addition to own vote. If the votes are equal and president’s own vote was not counted, the matter shall be withdrawn from the agenda but it shall be discussed and presented in a following meeting determined by the President.
- The Council seeks issuing its decisions unanimously.
- The Council issues decisions by a majority of vote of present members.
Duties of the Decision Maker
- Consulting the President of the Council regarding the articles of the agenda based on discussions with members on the items to be presented, at least five days prior to the meeting.
- Notifying each member directly of the location and time of the meeting.
- Providing all means of work needed for the performance of the Council and providing documents of work to be discussed.
- Consulting the President of the Council regarding the invitation of experts, specialists and advisers, when necessary, and ensuring that those mentioned leave the meeting as soon as the discussion on the matter related ends.
- Providing explanatory notes for each matter presented in cooperation with the relevant subject matter.Matter should not be presented until decision is made.
Documentation and Preservation and Archiving
1. Minutes of each meeting held by the Council to be released. Containing names of the members present, their signatures, names of members absent and a detailed report of the meeting topics discussed and decisions related.
2. Preparation of a codified summary of the results that can be put in a form of decisions in coordination with the legal office. In addition to the photographic and video documenting of each meeting of the Council.
3. Each minutes of meeting arebe signed by the President and Decision Maker.
4. The Council presents the previous minutes of meeting at the beginning of each.
5. A hard copy is saved by reference and no to easily obtain and an electronic copy is archived.
6. Yearly volumes of the counsel are issued and published on the university website and a copy kept at the university liberty.
Confidentiality of Records and Resalutions
The Council minutes of meeting, including the deliberations and resolutions are confidential. Decision maker or are not permitted to disclose to any other party, only if the president requires.